Effectively managing working time and monitoring activities is a guarantee of profitability for any company. An Opinion way study indicated in 2017 that only 26% of VSE employees postpone their working time. However, good time management and effective monitoring of activities make it possible to optimize human resources, planning processes, consolidate employees’ activities, invoice the actions carried out by the teams at a fair price make them profitable more quickly in your society. Optimizing the capture of time and activities to gain productivity. This is what makes Tracklify so important.
Time and Activity Management: Definition in A Few Words
This process mixes the administrative and the human in order to optimize the company’s performance. Why marry these two items? To manage three essential points for the success of the business: Manage team presence and occupancy time to optimize their occupancy rate and plan resources, monitor the services provided.
His business with more precision and allow, thus, again in productivity. However, today, it is still common to find that companies manage their employees manually, do not report the time spent on each activity, do not store information, do not anticipate invoicing. There are many reasons. First, this task seems time-consuming when the tools put in place are not the right ones. In addition, it also seems to require specific skills internally, which is not the case when you know how to equip yourself with the right tools. And finally, the cost of this functionality must be adapted to the structure of the company or it will quickly seem out of the ordinary. And yet, choosing the tool best suited to its structure will allow you to simplify time management and optimize monitoring of activities.
Using A Time And Activity Management Tool: The Benefits
On the contrary, putting in place tools for better management makes it possible to identify areas of grip and provide effective solutions: you reduce tasks with low added value, time-consuming and too repetitive actions requiring an automation process.
The implementation of a time management tool will benefit the different populations of the company. Employees quickly enter their time while ensuring managers validation with one click. They have a direct view of their workload and can thus manage their time as well as possible. The schedules automatically integrate the updated absences. Duplicates and omissions are therefore avoided. Managers follow their employees’ timesheets and have access to simplified validation. On the other hand, they have an overview of the presence of their teams and simply manage the planning management. Human resources are freed from these time-consuming tasks and refocus on their value-added activities. The management of absences is decentralized. The schedules are automated.
A powerful activity monitoring tool will help control costs and increase productivity.
Activities: Insofar as employees supplement the time spent on each assignment, they, therefore, allow managers to understand the progress of projects, therefore to detect time-consuming actions and put the processes in place to optimize them. The analysis is refined and reporting much more precisely. Kammi human resources management software also makes it easy to manage recovery times and different hourly rates, when there is night work for example.
Invoicing: Another essential issue is the preparation for invoicing. By entering their time on a client, a project and a task, the pre-invoicing is already in preparation. Indeed, the extraction of CRAs (Activity Report) is predefined. In addition, the consolidation of time and the link with billing are automatic via an API or an interface that avoids re-entry and therefore errors.